UA Local 46: Vacations & Leaves

  • Vacation
  • Pregnancy / Maternity Leave
  • Paternity Leave
  • Parental Leave
  • Sick Leaves
  • Bereavement Leave
  • Paid Leaves
  • Unpaid Leaves of Absence


Employees accrue paid vacation days based on length of continuous service as of July 1st in accordance with the following schedule:

Length of Continuous Service as of July 1st Vacation Entitlement (Length of vacation with pay at regular hourly rate) Vacation Adjustment (based on a % of overtime and shift premiums earnings)
1 month 1 day 4.0%
2 months 3 days 4.0%
3 months 4 days 4.0%
4 months 5 days 4.0%
5 months 6 days 4.0%
6 months 8 days 4.0%
7 months 9 days 4.0%
8 months 10 days 4.0%
9 months 11 days 4.2%
10 months 13 days 5.0%
11 months 14 days 5.4%
1 year 15 days 6.0%
6 years 16 days 6.4%
7 years 17 days 6.8%
8 years 18 days 7.2%
9 years 19 days 7.6%
10 years 20 days 8.0%
12 years 21 days 8.4%
14 years 22 days 8.8%
15 years 25 days 10.0%

The percentage of overtime as applied to vacation will be calculated on a fortnightly basis and paid along with regular earnings as overtime is earned.

Pregnancy / Maternity Leave

Employees who have completed 13 weeks of service with the University and present a doctor’s certificate or certificate from a midwife confirming the pregnancy and probable date of delivery are entitled to a leave of absence of up to 17 weeks.

For employees with one year of service or more, the University will pay 95% of salary during the two week waiting period for Employment Insurance (EI) benefits, and for the next 15 weeks,will pay the difference between EI benefits and 95% of salary, provided that the employee applies for and receives EI benefits.

Contact the Family Care Office for a Maternity Leave kit.

Paternity Leave

Fathers and same-sex parents are granted up to three days’ paid leave of absence, which must be taken within the first month of the birth or adoption of a child.

Parental Leave

Employees who have completed 13 weeks of service with the University are entitled to an unpaid parental leave following the birth or the coming of the child into a parent’s custody, care and control for the first time as follows:

  • Up to 35 weeks for birth mothers.
  • Up to 37 weeks for all other new parents, such as birth fathers, adoptive parents and same-sex partners.

For employees who take pregnancy leave, parental leave commences at the end of the pregnancy leave or when the baby first comes into custody, care and control of the birth mother.

For other parents, parental leave must commence within the 52 weeks following the baby’s birth or after the child first comes into the custody, care and control of a parent.

Contact the Family Care Office for a Parental Leave kit.

Sick Leaves

Short-Term Sick Leave

Full-time employees who have completed 60 working days shall be granted sick leave for pay periods of up to 15 weeks during unavoidable absence due to illness or injury not compensable under the provisions of the Workplace Safety and Insurance Act.

In each calendar year commencing May 1st, sick leave with pay will be granted in accordance with the following provisions:

  • after the third period of absence due to illness, no pay will be granted for the first day of sick leave.
  • after the fourth period of absence due to illness, no pay will be granted for the first two days of sick leave.
  • after the fifth or any subsequent period of absence due to illness, no pay will be granted for the first three days of sick leave.

Long-Term Disability (LTD)

  • Employees who continue to be sick beyond the 15 week period may apply for LTD.
  • LTD provides employees with 70 percent of their University salary, up to a maximum insurable salary of $125,000 per annum.
  • Once on LTD, premiums for this plan are waived, and participation in the Group Life Insurance Plan and the UT Pension Plan are continued at no cost to the staff member.

Bereavement Leave

Employees will be granted, upon request, a maximum three working days without loss of regular pay in the event of the death of an immediate family member or a member of the household, including:

  • spouse
  • same-sex partner
  • parent
  • child
  • stepchild
  • sibling
  • stepbrother
  • stepsister
  • parent-in-law
  • sister-in-law
  • brother-in-law
  • son-in-law
  • daughter-in-law
  • grandchild
  • grandparent
  • guardian
  • ward
  • or a person whose relationship is not defined, but impacts of which are comparable to that of the immediate family, e.g. a close friend.

Paid Leaves

Paid Personal Leave of Absence

Commencing July 1st of each year, employees shall be allowed for good reason up to three days’ paid leave of absence per year. Such leave shall not accrue from one year to another and shall not be used for purposes of extending vacations or the day prior to or following a paid holiday.

Jury and Witness Duty

An employee who is required for jury duty or crown witness service will receive the difference between normal earnings and the payment received for jury duty or crown witness service.

Unpaid Leaves of Absence

An employee may be granted a leave of absence without pay for valid personal reasons upon applying for and being granted the leave in writing, including requests for any extensions.

Conventions and Seminars

Upon written request, employees may be granted an unpaid leave of absence for no more than two employees at any one time to attend a labour convention or educational seminar and shall not exceed ten working days per year for each employee to whom such a leave is granted.