Research Associates: Vacations & Leaves

Research Associates Benefits Home


Research Associates and Senior Research Associates are entitled to one month of vacation for every 12 months of employment.

Vacation entitlement for part-time staff is pro-rated based on the percentage of full-time hours worked.


Vacation

Vacation entitlement for part-time staff is pro-rated based on the percentage of full-time hours worked.

Full-time Research Associates are entitled to vacation in accordance with the following schedule:

 Length of Service  Annual Vacation Entitlement
 First 60 months  20 days

Full-time Senior Research Associates are entitled to one month of vacation for every 12 months of employment.

 Length of Service  Annual Vacation Entitlement
 First 132 months  20 days
 133 to 156 months  21 days
 157 to 168 months  22 days
 169 or more months  25 days

Pregnancy / Maternity Leave

Full or part-time staff who have completed 13 weeks of service with the University prior to the probable date of delivery are entitled to a pregnancy leave of absence of up to 17 weeks. You must present a certificate from your doctor or midwife confirming the pregnancy and probable delivery date.

For employees with one year of service or more, the University will pay 95% of salary during the two week waiting period for Employment Insurance (EI) benefits, and for the next 16 weeks, will pay the difference between EI benefits and 95% of salary.  For employees with less than one year of service, the University will pay the above noted top-up, pro-rated according to the percentage of a whole year and FTE that the employee worked before the first day of the leave. In both of these instances, the top-up will only be paid provided that the employee applies for and receives Employment Insurance benefits.

During paid pregnancy leave, full benefits continue through regular payroll deductions.

Contact the Family Care Office for a Maternity Leave kit.

Primary Caregiver Leave

Primary Caregiver Leave is available to full or part-time staff-appointed employees who:

  • have completed 13 weeks of service with the University,
  • is a parent, other than a biological mother, and
  • have primary responsibility for the care of a child immediately following the birth of a child, or the coming of a child into their custody, care and control for the first time.

Employees with at least one year of service with the University are eligible for the University Supplemental Unemployment Benefit (SUB), which pays 95 percent of regular salary during the two week waiting period for Employment Insurance (EI) benefits; and for the next 16 weeks, the University will pay the difference between EI benefits to 95 percent of regular salary provided you successfully receive EI benefits. The balance of the leave up to 19 weeks, may be taken as unpaid parental leave.

For employees with less than one year of service, the University will pay the above noted top-up, pro-rated according to the percentage of a whole year and FTE that the employee worked before the first day of the leave. The top-up will only be paid provided that the employee applies for and receives Employment Insurance benefits.

Contact the Family Care Office for a Primary Caregiver Leave kit.

Parental Leave

Employees who have completed 13 weeks of service with the University are entitled to an unpaid parental leave following the birth of the child or the coming of the child into a parent’s custody, care and control for the first time, as follows:

  • birth mothers are eligible to take 35 weeks of parental leave.
  • all other new parents, such as fathers, adoptive parents and same-sex partners, may take up to 37 weeks of parental leave.

For employees who take pregnancy leave, parental leave commences at the end of the pregnancy leave or when the baby first comes into custody, care and control of the birth mother.

For other parents, parental leave must commence within the 52 weeks following the baby’s birth or for adoptive parents, within the 52 weeks after the child first comes into the custody, care and control of a parent.

If you have one or more years of service, you are eligible for the University Supplemental Unemployment Benefit (SUB), which pays 95% of your regular salary during the two-week waiting period for Employment Insurance (EI). For the next eight weeks, the University will pay the difference between EI benefits to 95% of your regular salary, provided you successfully receive EI benefits. During the paid portion of your parental leave, full benefits will continue through regular payroll deductions.

Please note: This provision is not available if you have taken Primary Caregiver Leave.

Contact the Family Care Office for a Parental Leave kit.

Paternity/Same-Sex Partner Leave

Five days of paid leave is provided to a father or same-sex parent upon the birth or adoption of a child. This leave will only be considered to be Paternity/Same-Sex Partner Leave if it is taken within the first month following the birth or an adoption of a child.

Personal Leave

Senior Research Associates and Research Associates (Limited Term) may be be granted personal leave days for this purpose. Four days of paid personal leave per year should be used as a guideline number.

Bereavement Leave

You will be granted up to five days (general guide) of paid leave in the event of the following deaths:

  • Spouse
  • Same-sex partner
  • Children (including step-children)
  • Grandchildren
  • Parents
  • Parents-in-law
  • Sibling (including step-brother, step-sister)
  • Sister-in-law or brother-in-law
  • Grandparents
  • Person whose death is comparable to that of an immediate family member

Child Care Leave

Employees may request a temporary part-time appointment at the appropriate pro-rated salary for continuous child care responsibilities.

Sick Leaves

Short-Term Sick Leave

Employees who have completed three months of continuous service are eligible for up to 15 weeks of paid sick leave, resulting from unavoidable absence due to illness or injury not compensable under the provisions of the Workplace Safety and Insurance Act.

Staff members with less than three months of continuous service may be granted up to two weeks of leave with regular salary, at the discretion of the Department Head.

Long-Term Disability (LTD)

  • Employees who continue to be sick beyond the 15 week period may apply for LTD.
  • LTD provides employees with 70 percent of their University salary, up to a maximum insurable salary of $125,000 per annum.
  • Once on LTD, premiums for this plan are waived, and participation in the Group Life Insurance Plan and the UT Pension Plan are continued at no cost to the staff member.