Faculty & Librarians: Vacations & Leaves

  • Vacation
  • Pregnancy / Maternity Leave
  • Adoption Leave
  • Parental Leave
  • Sick Leave
  • Research & Study Leave – Faculty
  • Research or Study Leave – Librarians
  • Compassionate Care Leave
  • Unpaid Leaves of Absence
  • Family Care Leave

Vacation

Full-time academic staff who hold the rank of Lecturer and above, or Assistant Professor (conditional) and above, are entitled to a vacation period of up to 1 month to be taken during every 12 months of employment.

For part-time staff, excluding sessional appointments, who hold the rank of Lecturer and above, or Assistant Professor (conditional) and above, the vacation entitlement will be prorated according to the percentage of their appointment.

Other academic staff, such as Instructors with regular full-time or part-time appointments, excluding sessional appointments, are entitled to vacation according to the following schedule:

Length of Service Annual Vacation Entitlement
1 full academic appointment year 2 weeks
2 full academic appointment years 3 weeks
10 full academic appointment years 4 weeks

Full-time Librarians are entitled to vacation according to the following schedule:

Length of Service Annual Vacation Entitlement
1 to 5 vacation years 21 days
6 to 11 vacation years 23 days
12 to 13 vacation years 24 days
14 to 15 vacation years 25 days
16 to 17 vacation years 26 days
18 or more vacation years 27 days

For regularly appointed Part-time Librarians, excluding sessional appointments, the above full-time Librarian vacation provisions are pro-rated according to the percentage of full-time hours worked.

For Librarians on sessional appointments, vacation is earned on a percentage of gross earnings, based on length of service according to the following schedule:

Length of Service Annual Vacation Entitlement
1 to 5 sessions 8.4% of gross sessional earnings
6 to 11 sessions 9.2% of gross sessional earnings
12 to 13 sessions 9.6% of gross sessional earnings
14 to 15 sessions 10.0% of gross sessional earnings
16 to 17 sessions 10.4% of gross sessional earnings
18 or more sessions 10.8% of gross-sessional earnings

Pregnancy / Maternity Leave

To be eligible for the University-paid portion of the leaves, faculty members and librarians must:

  • Provide three months’ written notice;
  • Meet provincial and federal eligibility requirements;
  • Receive appropriate benefits through employment insurance; and,
  • Have worked for the University of Toronto for at least 17 weeks immediately prior to the estimated birth or start of the leave.

A pregnant faculty member is entitled to a maximum of 52 weeks of leave, consisting of 20 weeks of paid maternity leave, 10 weeks of paid parental leave and 22 additional unpaid weeks. Normally the leave is taken without interruption. The policy has to be implemented with some flexibility, taking into account individual circumstances. While the overall elements will be very similar across leaves, the specific details are likely to vary.

If you are pre-tenure, you may request a one-year delay on your “tenure clock”. This delay is one year regardless of the length of the leave. This delay may be requested at any time prior to the formation of the tenure committee and can happen twice during this pre-tenure period. This provision is governed by Paragraph 10 of the “Policy and Procedures on Academic Appointments” and requires your consent and provostial approval.

Contact the Family Care Office for a Maternity Leave kit.

Adoption Leave

After 13 weeks of service with the University, this leave is available to a parent, other than the biological mother, who has the responsibility for primary childcare immediately following the birth of a child, or the arrival of a child into the custody, care and control of a parent. The leave consists of a maximum of 52 weeks, including 20 weeks of paid adoption leave, 10 weeks of paid parental leave and 22 additional weeks of unpaid leave.

During the paid leave periods, the University will pay 95% of your salary during the two-week waiting period for Employment Insurance (EI) benefits. The University will also pay the difference between your EI benefits and 95% of your salary for the remaining period of your paid leave, provided you successfully receive EI benefits.

If both you and your spouse or partner are members of this employment group at the University, you are entitled to a maximum combined leave of 89 weeks. The adoption leave benefit of 20 paid weeks may be taken entirely by one parent or it may be divided between you.

In addition to the shared adoption leave benefit, each parent is entitled to paid parental leave. One parent may receive 10 weeks paid parental leave while the second parent may receive 7 weeks paid parental leave plus 3 weeks paid parental leave at the top-up portion from the University (since there will not be sufficient EI benefits). As a couple, your maximum combined unpaid parental leave is 49 weeks.

During adoption leave, your full benefits will continue through regular payroll deductions.

Contact the Family Care Office for a Primary Caregiver / Adoption Leave kit.

Parental Leave

Biological and adoptive parents, including same sex partners, are entitled to 10 weeks of paid parental leave. Faculty and librarians may qualify for up to an additional unpaid leave of 27 weeks for a maximum leave of 37 weeks. Both parents may take parental leave if they meet the eligibility criteria. Faculty and their chairs/deans are to consult on the timing of the leave to ensure both that the principle behind the leave prevails and that the impact on the academic unit is minimized.

During the paid leave periods, the University will pay 95% of your salary during the two-week waiting period for Employment Insurance (EI) benefits. The University will also pay the difference between EI benefits and 95% of your salary for the remaining period of paid leave, provided you successfully receive EI benefits. During the paid portion of your parental leave, full benefits will continue through regular payroll deductions.

Note that the total leave period for the biological mother, including the maternity leave and paid and unpaid parental leave, cannot exceed 52 weeks.

If you take pregnancy leave, your parental leave will begin either at the end of the pregnancy leave or when the baby first comes into your custody, care and control.

For other parents, the parental leave period must start within the 52 weeks following the baby’s birth, or after the child first comes into the custody, care and control of a parent.

Contact the Family Care Office for a Parental Leave kit.

Sick Leave

Once you have been employed for more than three months, you are eligible for paid sick leave up to 15 weeks when the absence is due to unavoidable illness or injury not compensable under Workplace Safety and Insurance Act provisions.

Staff members with less than three months of continuous service may be granted up to two weeks of leave with regular salary, at the discretion of the department head.

If you are sick beyond the 15-week period, you may apply for long term disability.

Research & Study Leave

If you are a faculty member or librarian with an appointment of 50% or more, you are eligible to apply for a 12-month Research & Study leave at 82.5% salary or a six month leave at 100% of salary after six years of University service. This leave normally begins July 1, and it is subject to the approval of your Division Head.

In addition, following a first leave as described above, you are also eligible to apply for a Research & Study leave of six months at 82.5% of salary after every three years of service. These leaves may begin January 1 or July 1, and are subject to approval of your Division Head.

Effective July 1, 2013, you are eligible for 90% salary for your first 12 month Research and Study Leave in the following situations:

  • For tenured faculty, the first research and study leave following a successful tenure review and promotion to associate professor;
  • For teaching stream faculty, the first research and study leave following a successful promotion review and promotion to senior lecturer;
  • For librarians, the first research leave following a successful permanent status review and promotion to Librarian III.

See the Memorandum of Agreement between the Governing Council of the University and the University of Toronto Faculty Association (UTFA) for information on other research-leave options.

Compassionate Care Leave

Short-term compassionate or emergency leave may be arranged with the Chair, Dean, Principal, or library supervisor with no loss of salary or benefits.

Unpaid Leaves of Absence

With the approval of the Vice-President and Provost, you may be granted an unpaid leave of absence for one year.  This leave may be renewed with Provostial approval.  Contact your Division Head for details.

Family Care Leave

Employees may request a temporary part-time appointment at the appropriate pro-rated salary for continuous family care responsibilities.