CUPE Local 3902 (Unit 5): Vacations & Leaves

Pregnancy Leave Up to 17 weeks
Parental Leave Up to 35 weeks (37 for non-birth parent)
Sick Leave 5 days per contract year
Bereavement Leave 3 consecutive days (5 days if extensive travel required) per contract year
Compassionate Leave One week per contract year
Jury Duty Leave 1 week
Holidays Statutory holidays and Presidential Days
Vacation 3 weeks per contract year

Pregnancy Leave

An employee who has been employed for at least thirteen (13) weeks and who is pregnant shall be granted a pregnancy leave of absence of up to seventeen (17) weeks upon written request submitted at least two (2) weeks in advance and submission therewith of a certificate from a legally qualified medical practitioner (e.g., physician, obstetrician/gynecologist, midwife) confirming that she is pregnant and the probable date of delivery. The employee and the employing Department shall record in writing their joint understanding of the anticipated beginning and ending dates of the leave; however, the ending date of a leave may not be extended beyond the ending date of the employee’s appointment.

An employee may return to work within the original period of appointment upon giving four (4) weeks’ notice in writing of her intention to do so or upon confirming her previous arrangement for return. The employee shall be reinstated to her position or shall be provided with alternative work of a comparable nature at the same rate of pay for the remainder of her appointment.

In the event of a miscarriage, a stillbirth, or birth of the child earlier than expected, the employee may begin her leave immediately, but shall notify her employing Department as soon as possible, but no later than ten (10) working days subsequent to her first day of leave; the employee shall provide a certificate from a legally qualified medical practitioner (e.g., physician, obstetrician/gynecologist, midwife) stating the date of birth, stillbirth, or miscarriage, and the date the employee was expected to give birth.

Effective March 1, 2015, the University will pay the lesser of seven hundred (700) dollars or ninety-five (95) percent of salary during the two (2) week waiting period for Employment Insurance benefits, provided that the employee applies for, and receives, Employment Insurance.

For the next fifteen (15) weeks, or until the end of the appointment (whichever comes first), the University will pay the lesser of three hundred (300) dollars or the difference between Employment Insurance benefits and ninety-five (95) percent of the actual salary which she was receiving on the last day worked prior to the commencement of the maternity leave, provided that the employee applies for, and receives, Employment Insurance.

Parental Leave

An employee who has been employed for at least thirteen (13) weeks and who is the parent of a child is entitled to a leave of absence without pay for up to thirty-five (35) weeks following (a) the birth of the child; or (b) the coming of the child into the custody, care and control of the employee for the first time.

An employee who has not taken pregnancy leave is entitled to a leave of absence without pay of up to thirty-seven (37) weeks.

Application for such leave shall be submitted in writing to the employing Department at least two (2) weeks in advance, indicating the date on which the leave is to begin. Parental leave may begin no more than fifty-two (52) weeks after the day the child is born or comes into the custody, care and control of the employee for the first time. Parental leave of an employee who takes a pregnancy leave must begin when the pregnancy leave ends, unless the child has not yet come into the custody, care and control of the employee for the first time.

An employee may return to work within the original period of appointment upon giving four (4) weeks’ notice in writing of his or her intention to do so or upon confirming his or her previous arrangement for return. The employee shall be reinstated to his or her position or shall be provided with alternative work of a comparable nature at the same rate of pay for the remainder of his or her appointment.

Effective March 1, 2015, the University will pay the lesser of seven hundred (700) dollars or ninety-five (95) percent of salary during the two (2) week waiting period for Employment Insurance benefits, provided that the employee applies for, and receives, Employment Insurance.

For the next eight (8) weeks, or until the end of the appointment (whichever comes first), the University will pay the lesser of three hundred (300) or the difference between Employment Insurance benefits and ninety-five (95) percent of the actual salary which he/she was receiving on the last day worked prior to the commencement of the parental leave, provided that the employee applies for, and receives, Employment Insurance.

In the case where the employee who is the parent of a child stops working because the child comes into the custody, care and control of the parent for the first time sooner than expected, the employee must provide written notice that he/she wishes to take leave within two (2) weeks of stopping work.

Sick Leave

(a) Employees who are unable to attend work due to illness or injury, shall be granted up to five (5) sick days per contract year, or a pro-rated portion equivalent thereof for any portion of an employee’s appointment that is less than twelve (12) months and for employees holding partial or part-time appointments.

(b) To qualify for sick leave without loss of pay, the employee must promptly, and in advance if possible, notify his/her supervisor of their absence and expected date of return to work.

(c) Employees may be required to provide a physician’s certificate, at the University’s expense, upon return to work. All certifications by medical practitioners respecting sickness or injury shall be treated as confidential.

(d) Sick leave credits shall not accumulate from one period of employment to another.

(e) Where an employee is unable to perform his/her duties because of illness or injury for a period beyond the period of paid sick leave, the employee may request sick leave without pay for the period illness or injury, or the end of the contract, whichever comes first.

Bereavement Leave

In the event of a death in the immediate family, an employee shall be entitled, upon request in advance, if possible, to no fewer than three (3) consecutive days leave per contract year without loss of pay. If extensive travel is required, the employee shall be permitted no fewer than five (5) consecutive days of leave per contract year without loss of pay.

The term “immediate family,” as used in this Article, shall mean spouse, parent, brother, sister, child, child of a spouse, parent-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, grandchild, or grandparent.

Compassionate Leave

Upon request, an employee shall be granted leave without loss of pay for up to one (1) week to attend to an ill relative, spouse, or close associate, at the employee’s request once per contract year. Unpaid compassionate leaves under this article may be granted during the same contract year.

Jury Duty Leave

Upon written request, supported by a copy of his/her summons, an employee shall be granted leave without loss of pay of no longer than one (1) week or until the end of the appointment (whichever comes first), to appear for, sit for, or serve jury duty, or Crown witness service, provided that upon return to work he/she shall provide his/her supervisor with written confirmation of the date(s) and time(s) on which he/she appeared and/or served, signed by an appropriate official of the Court. An employee who requires additional leave to serve jury duty or Crown witness service supported by a summons shall be granted leave without pay for the additional period required or until the end of the appointment (whichever comes first).

Holidays

The University will observe the following holidays:

  • New Year’s Day
  • Family Day
  • Good Friday
  • Victoria Day
  • Canada Day
  • Civic Holiday
  • Labour Day
  • Thanksgiving Day
  • Day before Christmas Day
  • Christmas Day
  • Boxing Day
  • Day before New Year’s Day

and any holiday declared by the President of the University of Toronto. An employee shall be entitled to observe holidays of the employee’s religion other than those specified above; however, except in situations where it is not possible to do so, the employee shall notify the employee’s supervisor in writing of the employee’s intention at least two (2) weeks prior to the said holiday.

Any employee required to work on any of the above-named holidays shall be provided time off in lieu at the rate of one and one half (1 ½) hours for each hour worked.

Any employee required to work on any holiday declared by the President of the University of Toronto shall be provided time off in lieu at the rate of one (1) hour for each hour worked.

Vacation

Full-Time employees shall be granted vacation with pay of three (3) weeks per contract year.

Employees shall be entitled to request vacation in increments of no less than one half (1/2) day.

While on vacation an employee will receive regular straight time pay.

Vacation credits are to be used on a year to year basis by employees to take vacation and shall not be accumulated from year to year.

If a Holiday, or a Presidential Day, falls during an employee’s vacation period, the employee will not be required to use any vacation credit to cover the holiday.