Confidentials: Vacations & Leaves

Vacation

Paid vacation credits accrue on a monthly basis from your employment anniversary date according to the following schedule:

Length of Service Annual Vacation Entitlement
First 60 months 15 days
61 to 72 months 16 days
73 to 84 months 17 days
85 to 96 months 18 days
97 to 108 months 19 days
109 to 132 months 20 days
133 to 156 months 21 days
157 to 168 months 22 days
169 or more months 25 days

Pregnancy / Maternity Leave

If you are pregnant, and have been with the University for 13 weeks prior to delivery, you are entitled to a leave of absence up to 17 weeks. You must present a certificate from your doctor or midwife confirming the pregnancy and probable delivery date.

If you have one year of service or more, the University will pay 95% of your salary during the two-week waiting period for Employment Insurance (EI) benefits. For the following 16 weeks, the University will pay the difference between EI benefits and 95% of your salary, For employees with less than one year of service, the University will pay the above noted top-up, pro-rated according to the percentage of a whole year and FTE that the employee worked before the first day of the leave. In both of these instances, the top-up will only be paid provided that you successfully receive EI benefits.

During pregnancy and maternity leave, full benefits will continue through regular payroll deductions.

Contact the Family Care Office for a Maternity Leave kit.

Primary Caregiver / Adoption Leave

After 13 weeks of service with the University, this leave is available to a parent, other than the biological mother, who has the responsibility for primary childcare immediately following the birth of a child, or the arrival of a child into the custody, care and control of a parent.

With one year of service or more, you are eligible for the University Supplemental Unemployment Benefit (SUB), which pays 95% of your regular salary during the two-week waiting period for Employment Insurance (EI) benefits. For the next 16 weeks, the University will pay the difference between EI benefits up to 95% of your regular salary, provided you successfully receive EI benefits. The balance of the leave, up to 19 weeks, may be taken as unpaid parental leave.

For employees with less than one year of service, the University will pay the above noted top-up, pro-rated according to the percentage of a whole year and FTE that the employee worked before the first day of the leave. In both of these instances, the top-up will only be paid provided that the employee applies for and receives Employment Insurance benefits.

During adoption leave, your full benefits will continue through regular payroll deductions.

Contact the Family Care Office for a Primary Caregiver/Adoption Leave kit.

Parental Leave

After 13 weeks of service with the University, you are entitled to a parental leave following the birth of a child or the arrival of a child into your custody, care and control. Birth mothers may take 35 weeks of parental leave. All other new parents, such as birth fathers, adoptive parents and same-sex partners, may take up to 37 weeks of parental leave.

If you take pregnancy leave, your parental leave will begin either at the end of the pregnancy leave or when the baby first comes into your custody, care and control.

For other parents, parental leave must start within the 52 weeks following the baby’s birth, or after the child first comes into the custody, care and control of a parent.

If you have one or more years of service, you are eligible for the University Supplemental Unemployment Benefit (SUB), which pays 95% of your regular salary during the two-week waiting period for Employment Insurance (EI). For the next eight weeks, the University will pay the difference between EI up to 95% of your regular salary, provided you successfully receive EI benefits. During the paid portion of your parental leave, full benefits will continue through regular payroll deductions.

Please note: This provision is not available if you have taken Primary Caregiver Leave/Adoption Leave.

Contact the Family Care Office for a Parental Leave kit.

Paternity Leave

Fathers and same-sex parents are granted up to five days paid leave of absence upon the birth or adoption of a child.

Sick Leave

Staff members who have completed three (3) months of continuous (staff appointed) service are eligible for paid sick leave up to 15 weeks when the absence is due to unavoidable illness or injury not compensable under Workplace Safety and Insurance Act provisions.

If you are sick beyond the 15-week period, you may apply for long term disability.

Compassionate Care Leave

The University will grant compassionate care leave to employees who take a leave of absence under the Family Medical Leave provisions of the Employment Standards Act. For employees with one year of service or more, the University will pay the equivalent of the weekly Employment Insurance (EI) benefit for which the employee qualified during the two-week waiting period, provided you are successful in applying for Employment Insurance Benefit.

Bereavement Leave

You will be granted up to five days of paid leave in the event of the following deaths:

  • Spouse
  • Same-sex partner
  • Children (including step-children)
  • Grandchildren
  • Parents
  • Parents-in-law
  • Sibling (including step-brother, step-sister)
  • Sister-in-law or brother-in-law
  • Grandparents
  • Person whose death is comparable to that of an immediate family member

Other Paid Leaves

Personal Leaves

You may request up to four days, or eight half-days, of paid family leave each year. Family leave can be used for a variety of circumstances, such as caring for family members, parent-teacher interviews, school trips or concerts, filling in for your child’s regular care giver.

Personal leave can be used for religious holidays, professional appointments, court appearances, moving, supplementing a bereavement leave, writing examinations, and responding to an emergency.

Political Campaign Leave

  • For election to a Municipal Council or Board of Education: ten working days.
  • For election to Mayor or Chair of City / Town / Regional Council: fifteen working days.

Unpaid Leaves of Absence

You may be granted an unpaid leave of absence for up to one year. This leave is subject to approval and must not interfere with the operational requirements of your department.

After three years, you are eligible for a Self-Funded Leave ranging from three months to one year without pay, providing that your reason for the leave is consistent with the Income Tax Act Regulations. Leading up to your leave, a portion of your salary is set aside and will be paid to you during your absence from work. Learn more about self-funded leave.

Part-Time Status for Family Care

If you are a full-time employee who has continuous responsibility for child and family care, you may request part-time status for a defined period. If the request is granted, you will arrange the percentage of your work appointment and its duration with your Department Head or Division Head. Salary and benefits will be prorated according to your new appointment.